VENDOR RULES & FAQ
VENDOR RULES
We are excited to welcome all of our vendors to Police Week Tent City 2025!
Please be sure to familiarize yourself with our rules and information before submitting your application. By submitting your application you agree to the Police Week Tent City Vendor Agreement.
Vendor Operation Schedule
All vendors are required to be open during the times listed below.
Due to the site schedule (11 am – 2 am), many will stay open later. Vending schedule is subject to change.
Monday, May 12th
Tuesday, May 13th
Tuesday, May 13th
Wednesday, May 14th
Thursday, May 15th
2:00 PM – 10:00 PM*
9:00 AM – 11:00 AM**
11:00 AM – 2:00 AM
11:00 AM – 2:00 AM***
7:30 AM
Vendor Check In/Setup
Vendor Check In/Setup
Tent City Open
Tent City Open
Vendor Breakdown Starts
Mon, May 12th
Tues, May 13th
Tues, May 13th
Wed, May 14th
Thur, May 15th
2:00 PM – 10:00 PM*
9:00 AM – 11:00 AM**
11:00 AM – 2:00 AM
11:00 AM – 2:00 AM***
7:30 AM
Vendor Check In/Setup
Vendor Check In/Setup
Tent City Open
Tent City Open
Vendor Breakdown Starts
* Vendors can begin setting up at 2:00 PM on Monday, May 12th: The street will be available for loading in/out. Please note that NO VEHICLES will be allowed on the site lot due to extremely limited space.
** Vendors can begin setting up at 9:00 AM, but NO VEHICLES on the site.
*** Vendors can begin striking their setup after 10:00 PM but please aware there is a noise ordinance in effect starting at that time. Breakdown can also resume at 7:30 AM on Thursday, May 15th.
2025 Vendor Pricing
Vendor Spaces
(1) 10’x10′ Vendor Tent
$1,200.00
(1) 10’x10′ Vendor Tent
$1,200.00
Add-Ons
(1) 8′ Banquet Table & (2) Chairs
$35.00
1-8′ Table & 2 Chairs
$35.00
Vendor Teardown
At the end of the event, once you are packed up and ready to leave, you must email the vendor manager 3 pictures showing that your booth has been cleared of all debris, including all boxes, plastic items and any trash. Only rented items (tables, chairs, etc.) should remain in the booth.
A $250 fee will be assessed to the owner of the booth if the space is not left as it was received.
This fee must be paid before future year’s applications are accepted.
Apply To Become A Vendor
VENDOR FAQ
As a reminder, our location is an outdoor venue and is subject to weather of all kinds. Please plan accordingly.
Police Week Tent City is open May 13-14, 2025 from 11:00 AM until 2:00 AM.
Police Week Tent City is entirely enclosed with fencing and we have 24 hour on-site security. (Please Note: Although we provide security, Police Week Tent City and FOP DC Lodge State Lodge are not responsible for any lost, stolen, or damaged items.)
Unfortunately, we are not able to provide parking for vendors on site.
Vendor spaces are allotted in white gable style 10’ x 10’ tent sections. Each assigned section includes back, side and front soft wall panels.
Police Week Tent City is built on an existing asphalt parking lot which serves as the flooring for our tents. We recommend bringing something soft to stand on.
Each 10’ x 10’ vendor space is allotted 1 – 15amp outlet located on a junction box. Please plan to provide your own extension cords to reach to the box. (Please Note: The allotment of power is strictly enforced. If you require additional power, please our Director of Vendor Operations.)
Our vendor space does not come with tables or chairs included, but you will have the option to purchase a rental set when you purchase your space. Each set includes 1 – 8’ table and 2 standard folding chairs for $35 for the entire event. You may also choose to bring your own tables and chairs.
Police Week Tent City welcomes 20-30k attendees over the course of our 2 day event. Although we tend to see a larger crowd on the first event day, we are busy throughout the event.
Unfortunately, we are not able to make change for vendors. Please plan to make proper arrangements prior to the event.
The weather during Police Week Tent City varies throughout the event. We have found over the years that it is best to plan for rainy, cold weather, especially with regard to storing your merchandise. We recommend well sealed plastic storage containers. Fingers crossed for beautiful fall weather!
You are welcome to hang banners inside your vendor space, but we do not allow banners to be hung in any other location on the site without prior approval. (Please Note: We may experience windy weather so plan to secure your banners/signs well. Also, no banners will be placed on perimeter fencing without prior approval.)
You can find our official Police Week Tent City Facebook and Instagram pages by searching for @policeweekdc and be sure to tag us in your posts using the hashtags: #pwtc2025 #policeweek2025. You can also find us at www.policeweektentcity.com.