VENDOR RULES & FAQ
VENDOR RULES
We are excited to welcome all of our vendors to Police Week Tent City 2024!
Please be sure to familiarize yourself with our rules and information before submitting your application. By submitting your application you agree to the Police Week Tent City Vendor Agreement.
Vendor Operation Schedule
All vendors are required to be open during the times listed below.
Due to the site schedule (11 am – 2 am), many will stay open later. Vending schedule is subject to change.
Sunday, May 12th
Monday, May 13th
Monday, May 13th
Tuesday, May 14th
Wednesday, May 15th
6:00 PM – 10:00 PM
6:00 AM – 9:00 AM*
11:00 AM – 10:00 PM
11:00 AM – 10:00 PM**
2:00 AM – 3:00 AM
Vendor Check In/Setup
Vendor Check In/Setup
Tent City Open
Tent City Open
Vendor Vehicles Allowed On Site
Sun, May 12th
Mon, May 13th
Mon, May 13th
Tues, May 14th
Wed, May 15th
6:00 PM–10:00 PM
6:00 AM–9:00 AM*
11:00 AM–10:00 PM
11:00 AM–10:00 PM**
2:00 AM–3:00 AM
Vendor Check In/Setup
Vendor Check In/Setup
Tent City Open
Tent City Open
Vendor Vehicles Allowed On Site
* Vendors can begin setting up at 6:00 AM, but all vehicles must be removed from the site before 9:00 AM.
** Vendors can begin tearing down, but no vehicles are allowed on site until 2:00 AM.
2024 Vendor Pricing
Vendor Spaces
(1) 10’x10′ Vendor Tent
(2) 10’x10′ Vendor Tents
(3) 10’x10′ Vendor Tents
(4) 10’x10′ Vendor Tents
(5) 10’x10′ Vendor Tents
$1,200.00
$2,350.00 ($50 Discount)
$3,500.00 ($100 Discount)
$4,650.00 ($150 Discount)
$5,800.00 ($200 Discount)
(1) 10’x10′ Vendor Tent
(2) 10’x10′ Vendor Tents
(3) 10’x10′ Vendor Tents
(4) 10’x10′ Vendor Tents
(5) 10’x10′ Vendor Tents
$1,200.00
$2,350.00 ($50 Discount)
$3,500.00 ($100 Discount)
$4,650.00 ($150 Discount)
$5,800.00 ($200 Discount)
Add-Ons
Secure Trailer Parking*
$35.00
$250.00
1-8′ Table & 2 Chairs
Secure Trailer Parking*
$35.00
$250.00
*Secured parking area is provided for those vendors who would like to drop and leave their trailer in our secure parking lot located directly adjacent to the PWTC RV PARK and PWTC Venue. Space is limited and will be granted on a first come first served basis. Please note: Access to the trailers will be available throughout the event dates, but all trailers must remain in place for the duration of the event once dropped.
Additional Branding Opportunities
Police Week Tent City Website Rotation
Blue-Line Bar TV Rotation Full Page Ad
$250
$500
Police Week Tent City Website Rotation
Blue-Line Bar TV Rotation Full Page Ad
$250
$500
Vendor Teardown
At the end of the event, once you are packed up and ready to leave, you must email the vendor manager 3 pictures showing that your booth has been cleared of all debris, including all boxes, plastic items and any trash. Only rented items (tables, chairs, etc.) should remain in the booth.
A $250 fee will be assessed to the owner of the booth if the space is not left as it was received.
This fee must be paid before future year’s applications are accepted.
Apply To Become A Vendor
VENDOR FAQ
As a reminder, our location is an outdoor venue and is subject to weather of all kinds. Please plan accordingly.
Police Week Tent City is open May 13-14, 2024 from 11:00 AM until 2:00 AM.
Police Week Tent City is entirely enclosed with fencing and we have 24 hour on-site security. (Please Note: Although we provide security, Police Week Tent City and FOP DC Lodge 1 are not responsible for any lost, stolen, or damaged items.)
Police Week Tent City has an unsecured parking lot next to our location available for a daily fee. For secured trailer or vehicle parking please apply for the PWTC RV Park lot.
Vendor spaces are allotted in white gable style 10’ x 10’ tent sections. Each assigned section includes back, side and front soft wall panels.
Police Week Tent City is built on an existing asphalt parking lot which serves as the flooring for our tents. We recommend bringing something soft to stand on.
Each 10’ x 10’ vendor space is allotted 1 – 15amp outlet located on a junction box. Please plan to provide your own extension cords to reach to the box. (Please Note: The allotment of power is strictly enforced. If you require additional power, please our Director of Vendor Operations.)
Our vendor space does not come with tables or chairs included, but you will have the option to purchase a rental set when you purchase your space. Each set includes 1 – 8’ table and 2 standard folding chairs for $35 for the entire event. You may also choose to bring your own tables and chairs.
Police Week Tent City welcomes 20-30k attendees over the course of our 2 day event. Although we tend to see a larger crowd on the first event day, we are busy throughout the event.
Unfortunately, we are not able to make change for vendors. Please plan to make proper arrangements prior to the event.
The weather during Police Week Tent City varies throughout the event. We have found over the years that it is best to plan for rainy, cold weather, especially with regard to storing your merchandise. We recommend well sealed plastic storage containers. Fingers crossed for beautiful fall weather!
You are welcome to hang banners inside your vendor space, but we do not allow banners to be hung in any other location on the site without prior approval. (Please Note: We may experience windy weather so plan to secure your banners/signs well. Also, no banners will be placed on perimeter fencing without prior approval.)
You can find our official Police Week Tent City Facebook and Instagram pages by searching for @policeweekdc and be sure to tag us in your posts using the hashtags: #pwtc2024 #policeweek2024. You can also find us at www.policeweektentcity.com.